Secure Solutions for the Education Vertical

It’s no secret that maintaining security is a key consideration for school districts and educational institutions across the country. However, achieving maximum security requires more than just deploying patrol officers and surveillance cameras. From protecting sensitive data and avoiding cybersecurity threats to maintaining compliance and regulatory requirements, security in print management, document scanning, workflow automation, and RFID scanners is vitally important within the education sector. By securing these systems, school districts and educational institutions can mitigate risks associated with growing cybersecurity threats and ensure the privacy and safety of their students, faculty, and staff.

Why Secure Solutions are Necessary

School districts everywhere rely on software and hardware solutions to maintain efficiency with print management, document scanning, and workflow automation. Ensuring security within these solutions is necessary for a variety of reasons, including:

  • Protection of Sensitive Data – Educational institutions handle vast amounts of sensitive information, including student records, faculty data, and financial information. According to K12 Security Information Exchange, there were more than 1,600 publicly disclosed cyberattacks on schools between 2016 and 2022, leaving thousands of student and staff data compromised.
  • Compliance and Regulatory Requirements – School districts are subject to several compliance regulations such as FERPA (Family Educational Rights and Privacy Act), GDPR (General Data Protection Regulation), and HIPAA (Health Insurance Portability and Accountability Act) for health-related data. These regulations demand strict control over the handling and sharing of data.
  • Efficiency and Accountability – Security measures integrated into document workflows and print management systems increase efficiency for school districts by ensuring that only authorized users can access, modify, or print sensitive documents. Secure document workflows also help create a digital paper trail, enhancing accountability and reducing opportunities for misuse or fraud.
  • Remote Learning and Hybrid Work Models – With the rise of remote learning and hybrid work models, ensuring security in document workflows has become more important for many educational institutions. Remote staff and students rely heavily on digital systems, making it essential to protect data during document scanning, sharing, and printing from home devices.

ACDI’s Portfolio of Secure Education Solutions

From print and document management to secure access and payment hardware/software, ACDI is proud to offer a wide range of solutions and services for school districts that alleviate pitfalls and allow teachers and administrators to focus on what matters most – educating students.

  • PaperCut Software – As an industry leader in secure print management software, PaperCut’s solutions protect a document throughout its entire journey from submission to collection. With end-to-end encryption shielding data at every step of the process, PaperCut securely protects a school’s print environment physically, administratively, and technologically. By safeguarding print jobs before, during, and after printing, it serves as a vital element of any district’s physical, administrative, and technological print environment security.
  • Scanshare – A powerful and easy-to-use software solution that integrates paper and digital records into existing document management systems and repositories, Scanshare provides security in each step for educational institutions to capture, process, and store documents. Its advanced capture function uses an embedded client on a school’s multifunctional device to convert paper documents into digital data, while taking multi-step, manual tasks to a new level of digitization. When it comes to securely storing documents in a centralized location, the Scanshare repository offers school districts a fully-integrated, standards-compliant method of retaining digital information.
  • ELATEC RFID Systems – As a leading global provider of solutions related to short range wireless readers and writers, ELATEC offers flexible and secure access control for educational facilities. With RFID scanners increasingly used in schools for purposes like tracking attendance, controlling access to restricted areas, and managing equipment, ELATEC provides efficient education access control, ensuring digital transformation in school districts aligns with advanced physical access control and future-proof data security.

At ACDI, we know the important role that educational institutions play in our communities. That’s why we’re proud to provide several different solutions and services that allow schools to achieve maximum security while focusing on their primary goal.

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